Unite the Union is committed to ensuring the privacy and confidentiality of members, potential members and our website visitors. This policy sets out how we will treat your personal information.
Reference to personal data may include any information which directly or indirectly identifies you. This may include: your name, address, contact details, date of birth, National Insurance number, and employment details including records held by your employer.
The personal data you supply to us will be held in electronic and/or manual format.
The processing of personal data by Unite the Union will be in line with the the Data Protection Act 1998 (“DPA”) and in accordance with the laws of England and Wales.
This policy reflects our duties under the DPA to use information fairly, keep it secure, make sure it is accurate and keep it up to date.
Please read the following policy to understand how your personal information will be treated. It may change from time to time, so please check back periodically.
1. How Unite uses your personal data as a member
General information about Unite’s use of your data and how we may contact you
All information that Unite the Union holds concerning you as an individual (your personal data) will be held and processed in accordance with the provisions of the DPA.
We collect and process your personal data as a member for the following purposes:
- the administration and management of your membership records
- to provide you with information about Unite the Union’s activities, campaigns and benefits
- to notify you of changes to our services and benefits
- to conduct elections and ballots
- to administer branch and other meetings (as well as meetings of any committee or conference within the union to which you may be elected)
- in the context of providing you with support, advice or representation in any personal case
- to comply with any laws or regulations
- for other trade union related purposes or objects, including those set in the Union’s rule book
We will keep your personal data confidential and will take appropriate measures to protect it against loss, theft or misuse and to safeguard your privacy.
By joining Unite you should understand that we may use some or all of the personal data you have provided for the above purposes.
From time to time, where you have opted to pay your union subscriptions through deduction by your Employer from your wages, we may request personal data from your employer to ensure that the information we hold on you is accurate and up to date and will share personal data necessary for your employer to deduct and pay your union subscriptions to us.
Unite the Union may contact you at your home address, by telephone, SMS or email. You can change how we communicate with you at any time by visiting the MyUnite website www.unitetheunion.org/login/ or by contacting your Regional Office to do this for you.
Legitimate interests and activities pursued by Unite the Union
Where the processing of personal data is based on our legitimate interests, it is to act in the interest of you as a member or of members or the union as a whole. Where based on our legitimate activities these are in furtherance of our objects, and policies adopted as a trade union.
Sharing of information
Unite the Union will not disclose any of your personally identifiable information to any third party unless they are processing data on the union’s behalf, we have your permission, or under special circumstances, such as when we believe in good faith that the law requires it.
2. How we may use your information as a visitor to the website or as a potential member
Personal data submitted on this website will only be used for the purposes (or closely related purposes) that it was collected.
We may use your personal information to:
- administer the website;
- improve your browsing experience by personalising the website;
- enable your use of the services available on the website;
- send you email notifications which you have specifically requested;
- deal with enquiries and complaints made by or about you relating to the website;
- for the purpose of direct marketing if you have requested information on a particular service.
In the event that you are a potential member applying for membership we will in addition process your data for the purpose of progressing your application for membership
Privacy and cookies
We will collect your personal data that you give to us for the purposes (or closely related purposes) for which you give it to us. Some information is gathered when you join or sign up to receive email updates.
We will collect information about your tastes and preferences, both when you tell us and by analysis of customer traffic, including using "cookies".
A cookie is a piece of information that is stored on your computer's hard drive. It is normally sent by a web server to you and enables the server to collect information back from your site visit.
Our cookie statement explains which cookies we use and why, along with where you can find more information about cookies.
Amending this policy
We may amend this policy at any time by posting a revised version on the website.
How to contact us
If you have any questions or concerns about this policy, please contact Unite directly.